The Most Forgotten Step in Real Estate (and How It’s Costing Hawaii Agents Time & Closings)

Want to know the most forgotten step in real estate deals?

Spoiler: It’s not writing the offer… it’s everything that comes after the contract is signed.

As soon as the contract is signed, the clock starts ticking. If you’re not following your timeline with precision, you risk delays, compliance headaches, and unhappy clients. 

The real magic (and where most agents get stuck) happens in the post-contract phase where reviewing every detail and tracking details are critical in making sure that your file is closing-ready. 

That’s where a Hawaii Transaction Coordinator (like me!) shines. 

Why What Happens After The Contract Is Make Or Break

It’s easy to get excited when an offer is accepted. 

But the real work begins once the contract moves into motion: 

• Multiple parties must stay aligned: title, lender, clients, co-agent. Miscommunication is dangerous.
• Compliance isn’t optional. Your file must be ready for closing week without surprises.
• Deadlines become non-negotiable: inspection, financing, appraisal, and option periods.  Missing one can derail your timeline. 

If you’re not in the details, you’re risking time, trust, and revenue. 

Here’s How To Tighten Up Your Post-Contract Process

These small steps go a long way in preventing friction later. Here are small, but mighty ways to tighten up your post-contract process if you find yourself struggling to make it through the file. 

1. Review contracts line by line: Even small errors can become large risks. That’s why I scan each and every single line for inconsistencies, missing signatures, blank fields, conflicting dates, or incorrect addenda. The agents I work with call me the best stickler they’ve ever met.

2. Lock in deadlines: Set reminders in advance for deadlines, not just the date before. As soon as the contract is executed, map out and enter all time-sensitive milestones into your calendar (or transaction software):

• Option period expiration  
• Amendment windows 
• Contingency removals 
• Closing date

You don’t want to risk scrambling or feeling flustered when it comes to deadlines!

3. Send a what-to-expect email to clients: This seems like a no-brainer, but you’d be surprised at how many realtors miss this step. Sending a what-to-expect email helps clients understand what to expect and when to expect it so you don’t get barraged by texts or calls asking about the timeline. 

How A Hawaii Transaction Coordinator Transforms This Process

Here’s what your life looks like when a skilled Hawaii TC handles the post-contract phase: 

• You don’t have to audit your contract with a magnifying glass because that’s what I’m here for 
• Communication remains consistent and polished so no one’s left in the dark 
• Your file stays compliance-ready without any last-minute surprises

The result: fewer crises, smoother closings, happier clients, and more referrals.

Ready to simplify your transactions? 

If you’re ready to stop juggling paperwork and start focusing on your next big closing, let’s talk.

Fill out the form and let’s get you back to doing what you do best.